Welcome to Family Fellowship Co-op

Fill out the form below and click the Continue button at the bottom.

Please complete the member application in full. It is recommended to complete the member application on a laptop and not on a phone. The application for membership process and class registration will happen in two seperate steps. Notification of approval for each step will be sent to the email provided. Member applications are only accepted from March 2025 - May 2025.

Please enter your student's grade for the 2025-2026 school year. Please note that the age requirement for Kindergarten (K5) is September 1 (birth year 2020).

For any questions during registration please email [email protected].

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Primary Last Name Primary First Name Primary Email Family Username
Family Password
Confirm Family Password Secondary Last Name Secondary First Name Secondary Email If Secondary Email is entered above, should it also receive weekly email and forum notifications, etc.? Yes No Address City State / Province Zip / Postal Code Timezone Phone Enable Text Messages

I am able and agree to receive text messages at the number above.
I understand carrier message and data rates may apply.

Phone 2 Enable Text Messages

I am able and agree to receive text messages at the number above.
I understand carrier message and data rates may apply.

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Children

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Section(s) New Members (We are glad you are joining us!)
Returning Members (participated in FFC's 2024-2025 school year)
Teachers (2025-2026 school year)
Coordinators (Nursery Wing, Preschool, Field Trip, Photography, Facility and Dance (pre-approved)
Administration
Church Affiliation Year you Started Homeschooling Weekly Email Update: Would you like to receive a weekly email update? Yes No

Forum Emails:

Would you like to receive forum notifications via email (not just the ones you create)? Yes No

Many Emails: Would you like to receive notifications IMMEDIATELY? Yes No

Delivery Type Whole Thread New Part Only

Daily Digest: Would you like to receive notifications ONCE A DAY? Yes No

Classifieds Emails:

Classifieds - Many Emails: Would you like to receive ALL classified notifications IMMEDIATELY via email: Yes No Classifieds - Daily Digest: Would you like to receive ALL classified notifications ONCE A DAY via email? Yes No Message to Homeschool Group Administrator:

Additional Questions

FAMILY FELLOWSHIP CO-OP MEMBER REGISTRATION FORMS

Please read and complete the following questions carefully.

1. Please read the FFC Member Agreement Packet and indicate your agreement to the terms and conditions below:

FAMILY FELLOWSHIP MEMBER AGREEMENT PACKET

ARTICLE I: NAME

The name of this organization shall be Family Fellowship Co-op (FFC).

ARTICLE II: MISSION & VISION

Mission

At Family Fellowship Co-op, our mission is to cultivate a nurturing, Christ-centered community where families grow together in faith and learning. We provide a supportive and enriching environment that fosters strong relationships, encourages academic and spiritual growth and strengthens the bonds within our families and the wider community.

Vision

Our vision at Family Fellowship Co-op is to be a vibrant and transformative community where families unite in their shared commitment to Christ, embracing lifelong learning and mutual support. We aspire to inspire and equip families to grow spiritually, academically, and relationally, creating a legacy of love, fellowship, and shared purpose that extends beyond our Co-op and impacts the broader world.

ARTICLE III: CO-OP LOCATION

FFC currently meets at Independent Bible Church (IBC) at 2306 Hedgesville Road, Martinsburg, WV 25403. FFC is an entirely separate entity from, and is not governed by or directly affiliated with, Independent Bible Church.

ARTICLE IV: CO-OP

Section 1: Definition

Co-op

A homeschool Co-op is a group of families who meet and work cooperatively to achieve common goals. FFC is a Co-op that facilitates organized learning opportunities in a Christian environment. It allows its members to provide input into course content and, when possible, to choose from multiple class offerings. It facilitates scheduling, assistance, support, and coordination for the benefit of members, teachers, and students. FFC also seeks to provide social and community interaction through Co-op-organized activities, projects, field trips, and service opportunities.

Member

To qualify for membership in FFC, members must successfully complete the membership application process in full as outlined in Article V, Section 1 of this packet and be accepted into an available open spot.
Though FFC member families are not required to adhere to the FFC Statement of Faith, we remind all members that our worldview, classes, content, and discussions will, without exception, be centered on this foundation as outlined in the FFC Statement of Faith and the FFC Philosophy.

Student

A student is considered an individual in Nursery - 12th grade, who is a supervised minor of an accepted member/parent in good standing and fills a designated spot within the FFC learning community classrooms.

Teacher

This Co-op provides classes via admin-designated teachers:

These teachers can be parents, qualified students from the Co-op, or approved individuals from outside the Co-op community.
These teachers are considered independent and voluntary directors of their own curriculum or “class(es).”
These teachers are approved through an application process and appointment by the FFC Director.

To protect our mission and provide an atmosphere of Christ-centered unity, all FFC teachers must agree, sign, and live in accordance with the FFC Statement of Faith.
Teachers at FFC will only teach classes and content that adhere to our Biblical worldview perspective, the Bible, and foundational truths as outlined in the FFC Statement of Faith.

All funds received by the organization will be either used in support of or invested back into the organization as the Board of Directors and Administrative team deems appropriate.

Section 2: Philosophy

To protect our mission and provide an atmosphere of Christ-centered unity, all FFC administration, teachers, and committee leaders must agree, sign, and live in accordance with the FFC Statement of Faith.

Though member families are not required to adhere to the FFC Statement of Faith, teachers and leaders are, and we remind all members that our worldview, classes, content, and discussions will, without exception, be centered on this foundation.

ARTICLE V: MEMBER EXPECTATIONS

Section 1: Application, Registration, and Class Selection Process

Membership Application Process

Membership to FFC is open to all individuals and families who can complete the following requirements in full:

Complete Registration Application.
Review in full and sign all necessary forms within the FFC Member Agreement Packet and any other necessary signatures within the FFC registration process.
All FFC adult members and students must read, understand, and agree to abide by the FFC Standards of Moral Conduct to promote responsibility and accountability while at FFC.
An in-person and/or digital signature by each student aged 10 and above is required at Orientation for the FFC Standards of Moral Conduct.
Parents/guardians must remain on-site unless special exceptions are granted by FFC Administration.
All students are required to be registered for the entire day- all 4 periods.
Exceptions are made case by case for high school juniors and seniors who have scheduling conflicts.
Members are expected to communicate these situations with Admin prior to registering to ensure they can be accommodated.
Pay a non-refundable Family Registration Fee in full and on time.
Pay non-refundable class fees in full and on time.
Complete all necessary background checks and associated fees as requested by FFC Administration.
Follow FFC policies, procedures, standards, and guidelines as outlined throughout the FFC Member Agreement Packet.

Registration Order

Families of Administration, teachers, and other select positions will be given priority for registration and course selection for the upcoming year.
Returning member families in Good Standing will be next in line for registration and course selection priority.
New member registration will be opened for remaining Co-op spots.
Once the available space is filled, a waiting list will be enacted for future membership opportunities and openings.

Student Class Selection

Students will be placed in their available class selection according to registration priority.
Member parents are responsible for adhering to class prerequisites listed in course descriptions.
Students will not be permitted to move between age brackets to select an alternative class option, except under special circumstances as approved by the FFC Administrative team. If you have any special requests concerning this, please email [email protected] with the nature of your request before registering your student for their classes.

Communication

Members agree to maintain communication with each student’s teachers and FFC Administration throughout the academic year.
Families are to exclusively use Homeschool Life and Microsoft Teams for all co-op related communications.

Problem Resolution

Members agree to follow biblical principles of problem resolution, as stated in Matthew 18:15-20, and seek FFC Administrative counsel if any problem resolution needs arise.
If any circumstances arise that require the attention of the FFC Director, it is at the discretion of the Director to seek the involvement of the FFC Board of Directors to help mediate the issue.

ARTICLE VI: CO-OP ADMINISTRATION

Section 1: Current Administration Teams

FFC Administration:

Stefanie Wibert – Founder / Director / Board President
Rachael Manor – Scheduling Administrator / Board Secretary
Paige Buhr – Treasurer
Samantha Eader – Website Manager / Board Member

ARTICLE VII: COMMITTEES

Section 1: Creating Committees

Committees may be established by FFC as needed to carry out business, projects, events, etc.

Section 2: Committee Leadership

Committee Leadership must be a Member in Good Standing and complete the Committee Member Agreement Form.

Yes, I agree
2. Please read the FFC Philosophy and indicate your agreement below:

FAMILY FELLOWSHIP CO-OP PHILOSOPHY

All FFC classes and content that are taught must adhere to our Biblical worldview perspective, the Bible, classical Judeo-Christian ethics, and foundational truths as outlined here in our philosophy and further in the Statement of Faith.

Though FFC member families are not required to adhere to our statement of faith, teachers and leaders are, and we remind all members that our worldview, classes, content and discussions will without exception be centered on this foundation.

We believe that in the beginning God created everything out of nothing. God created humankind- male and female- in his image, and therefore human life possesses inherent value. We believe that God created marriage for one man and one woman (as defined by God). We believe that God has ordained the institution of marriage in such has reserved all sexual acts for marriage... (Gen. 1:26-27; 2:18-25; Ex. 20:11; Rom. 3:10-19)

We will not promote, in any way, the theory of evolution, abortion, or homosexuality (in any form) as an alternative, acceptable lifestyle.

Classes will be taught from a biblical worldview, upholding these beliefs, without exception.

FFC denounces teaching ideologies such as gender studies or Critical Race Theory or related subjects.

While FFC strives to provide quality educational opportunities, neither FFC nor its teachers, nor the facility host church IBC are to be held liable for any teachings that may not be in harmony with each individual and/or member/family’s beliefs.

Members/Parents have the responsibility to monitor, but do not have the privilege to dictate, class content

Yes, I agree
3. Please read the FFC Statement of Faith below and indicate whether you agree with and believe in all aspects:

FAMILY FELLOWSHIP CO-OP STATMENT OF FAITH

We believe that the 66 books of the Bible are the complete body of scripture and divinely inspired by God, and therefore without error in their original manuscripts.
We believe that God exists in three persons: The Father, The Son, and The Holy Spirit, all three existing together as One.
We believe that in the beginning God created everything out of nothing. God created humankind- male and female- in his image.
We believe that God created marriage for one man and one woman (as defined by God).
We believe that God has reserved all sexual acts for marriage.
We believe that Adam, the first man, disobeyed God in the garden of eden and this disobedience led to death upon all mankind as the penalty for sin.
We believe in only one true gospel and only one way whereby men and women can be saved. The gospel is that Jesus Christ, the second member of the Trinity as eternal as the Father, took on flesh being conceived of a virgin. Jesus being fully man and fully God, lived a sinless life and then died on the cross for our sins, giving himself willingly, as our perfect substitute. On the third day after His burial, The Father raised Jesus from the dead, validating Christ’s sinless life and perfect sacrifice as acceptable and victorious over death.
Eternal life is granted to those that believe in Jesus through faith, repenting of their sin, and trusting in Christ as their savior. Salvation is by grace alone through faith alone. Upon Jesus’ promised return to earth, God will raise up the bodies of all believers and reunite them with their eternal spirits.
We believe that Christians will have evidence in their lives of their commitment to Christ. This fruit is not working toward salvation, but is an outpouring of the Holy Spirit working through a Christian, sanctifying them for the life to come.

Yes, I agree
4. Please read the FFC Standards of Moral Conduct below and indicate whether you agree with and believe in all aspects:

FAMILY FELLOWSHIP STANDARDS OF MORAL CONDUCT

All FFC members and students must read, understand, and agree to these standards. Parents/guardians will e-sign upon registration, and students 10 and above will sign in person.

Participation:
Co-op is a privilege, not a right. I will participate cheerfully, even in activities I don’t prefer, or be a respectful observer if unable to participate.

Behavior/Lifestyle/Relationships:
I will treat others with respect, kindness, and integrity. I will not engage in gossip, aggression, or bring harmful items to class. I will not promote evolution, CRT, abortion, or LGBTQ+ lifestyles. Relationships should remain respectful and appropriate. Verbal or physical aggression may result in suspension or expulsion.

Dress and Appearance:
I will dress modestly and appropriately, with no offensive writing, vulgar phrases, or LGBTQ+ promotion. Violations will require a change of clothing.

Language/Speech:
I will use clean, respectful language, avoiding profanity, crude humor, and put-downs. I will communicate kindly in person, writing, and on social media.

Electronic Devices/Media:
Devices must be turned off during class, except during lunch or breaks. Offensive media is not allowed at any FFC events.

Obedience:
I will obey adults immediately, including IBC Staff, and be prepared for class. If issues arise, I will discuss them with my parent/guardian first. I understand that violations may lead to disciplinary action, including suspension or expulsion.

Service to Our Organization:
We will help keep the building clean, respect our possessions, and support our family’s needs.

Drug Use/Smoking/Vaping/Alcohol:
These are prohibited at FFC events, with immediate suspension for violations.

Yes, I agree
5. Given that FFC is an all-hands-on-deck organization, your attendance is vital to our functionality. Please review the FFC Absence & Sick Policies below and indicate that you understand and will follow it.

FAMILY FELLOWSHIP CO-OP ABSENCE & SICK POLICIES

At FFC, attendance for every single member, every single week is incredibly important. Members are required to make every effort to show up every week, as the functioning of the whole is dependent upon the faithfulness and dedication of each individual member. If you are unable to attend, please notify the FFC Scheduling Administrator immediately via e-mail at [email protected]

With that in mind, please review our sick policy when making decisions regarding attendance when inevitably, an illness pays a visit to your household:

1. Please do not:

Bring yourself or your child(ren) to co-op meetings or events when actively sick and contagious
Come to co-op meetings or events if anyone in your household has had the stomach bug in the last 72 hours, especially if you have more than one child.

2. You and/or your household must be free of all symptoms listed below for at least 24 hours:

Fever
Diarrhea
Vomiting
Body rash with fever
Severe coughing
Eye discharge
Any other communicable disease

3. If you or your child(ren) come to co-op with any of the above-mentioned symptoms, or develop them while at co-op, you will be notified and may be asked to leave.

We need everyone to be present for the co-op to be able to function, therefore repeated absences are unsustainable. Any family with 2 absences in a single semester will be contacted by a member of Administration to discuss if there are extenuating circumstances. If the absences continue past 3 in a semester, you will lose your Member in Good Standing status and the privileges that come with it.

Yes, I agree
6. I understand that my registration for this co-op is not based upon specific class availability and my first preference of classes for my student(s) might not be available. In this case, my student will be placed in another available class.

Yes, I agree
7. I understand that by providing my student's email address that I am solely responsible to monitor any and all access to their HL Classrooms by my student(s) and will be responsible for ensuring that my student(s) HL Classroom assignments are completed.

I understand

HOMESCHOOL ORGANIZATION MEMBERSHIPS 8. Are you a member of WVHEA, HSLDA or CHEWV?

Yes
No
9. Please choose the homeschool organization you are a current member of:

Use your Ctrl & Shift keys to select multiples.

10. Please provide member number and effective dates, if available. 11. Do you have any student(s) who are Hope Scholarship recipient(s) for the 2025 - 2026 school year?

Yes
No

ONSITE ADULT

Please enter the information for the responsible onsite ADULT member that is enrolling children in FFC for the 2025-2026 school Year. Please note that all onsite ADULT members must complete a background check prior to the start of the 2025-2026 academic year. Each member is responsible for paying the cost of the background check ($20-25 per individual). Background checks are required to be run every two years. The link to begin the background check process will be sent to the email provided during registration. 12. Example: Doe, Jane 13. Date of Birth 14. Emergency contact information: 15. As the registered onsite ADULT member during co-op hours, do you require any special accommodations, i.e., nursing mother, physical limitations, etc.? We will take these into account when assigning required roles and duties. 16. Do you have any known health conditions/allergies/sensitivities that we should be made aware of?

Do you have an additional adult member to register that will be on-site at times throughout the School Year? This person will also need a current background check on file with FFC prior to the start of the 2025-2026 academic year. Each member is responsible for paying the cost of the background check ($20-25 per individual). After receiving membership approval, the form to register an additional onsite adult can be found under Member Resources>Member Forms>Volunteer/Additional Onsite Adult Registration. The link to begin the background check process will be sent to the email provided during registration.

ONSITE ADULT MEMBER ROLE PREFERENCES 17. We have the following Coordinator positions available for the upcoming school year. If you would be interested in discussing one of these positions with the administrative team, please indicate which position you are interested in below.

Note: The Facility Coordinator position involves overseeing the facility setup before the co-op day and overseeing resetting the facility at the end of the co-op day. Must be able to lift and move tables and chairs.

Field Trip Coordinator would be willing to help organize a field trip for FFC at least twice a semester.

Facility Coordinator
Field Trip Coordinator
18. I understand that I will be required to serve in various roles throughout the co-op day. Please indicate below which roles would be of interest to you. We are not able to guarantee that you will be placed in your preferred roles, but we will make every effort to accommodate your preferences.

(1 required) Field Trip Coordinator (Admin approval required)
Nursery Wing (Crawlers/Walkers) Volunteer
Preschool Volunteer
Kindergarten (K4) Assistant
Kindergarten (K5) Assistant
Early Elementary (Grades 1-12) Classroom Aide
Upper Elementary (Grades 3-5) Classroom Aide
Middle School (Grades 6-8) Classroom Aide
High School (Grades 9-12) Classroom Aide
Rotating Substitute Classroom Aide (K4-12)
Rotating Substitute Volunteer (Nursery Wing)
Hall Monitor
Morning Setup Crew (Co-op morning setup)
Lunch Setup/Cleanup
Lunch Playground Monitor
4th Period Early Cleanup Crew
Post Co-op Cleanup
Does not apply (leadership/admins only)
19. Please list the top three classes, by name and in priority order, that you would like to assist in. If you have no preference, please type "no preference". While we cannot make any guarantees on placement, we would love your feedback. 20. Please indicate below whether or not you would be willing to serve in the Nursery Wing (ages 0-3, this includes preschool). While we cannot make any guarantees on placement, we would love your feedback.

I do not mind volunteering in the Nursery Wing
I do NOT wish to volunteer in the Nursery Wing
21. FFC is an exciting and busy organization. We have many opportunities for our members to become involved in our community. There are several committees available for our members to contribute in various areas. Please choose one. Note: participation on a committee is not required but strongly encouraged.
(1 required) Special Events Committee - FFC Sponsored Events
Hospitality Committee - FFC Meals/Baby Showers
Community Outreach Comm. - FFC Service Projects
Not interested at this time.
22. Each family is required to assist the SEC during ONE yearly co-op event. Please indicate which events your family is able to assist with. The Special Events Committee reserves the right to assign families to events as needed. While we cannot make any guarantees on placement, we would love your feedback.

(1 required) Back to School Event - 8/29/25
Christmas Party -12/6/25
Career Exploration Event - 3/27/25
End of Year Ceremonies/Graduation - 5/5/26
Not applicable (current SEC members only)
23. Please let us know of any planned absences for the 2026-2025 school year. Electronic Signature: 24. By completing and submitting this registration form, you are electronically agreeing to all above-mentioned forms and agreements. (1 required) I understand
25. Please type your full name below as your electronic signature. By typing my name below, I understand and agree that this form of electronic signature has the same legal force and effect as a manual signature.
26. Please check below if you are planning to pay your invoice through with Hope Scholarship WV benefits (see detailed payment instructions below) or are a FFC Scholarship recipient (see detailed description below).

Hope Scholarship WV
FFC Scholarship
Does not apply

Payment Instructions

PAYMENT SCHEDULE:

Membership to Family Fellowship Co-op is $275.00, annually. In an effort to better serve our families, family registration and class fees will be split into two payments for the 2025 -2026 school year. The first payment (half of the family registration and half of all registered student class fees) will be due on March 31, 2025 or within 48 hours of registration. If payment is not made by the due date, your family's spot will be given to the next family. The second payment will be due on October 1, 2025 and must be paid within 48 hours or you will lose your member in good standing status and access to the Homeschool Life platform until the outstanding balance is paid.

PLEASE NOTE:

The member registration and class fees for all my registered students are NON-REFUNDABLE, in whole or in part for ANY reason.

You may access your outstanding invoices under the Statement of Account tab in your member account. Direct payment can be made from that page. If you choose to make a payment by credit card, a third-party 3% processing fee will be added to your invoice to cover electronic processing fees. If you would like to make your payment by check, please email [email protected] immediately after registering to make arrangements for your payment.

HOPE SCHOLARSHIP WEST VIRGINIA "HSWV" */**

In order to utilize HSWV for your FFC member registration and class fees, you must have at least one student who is an approved HSWV recipient for the 2025-2026 school year. That student's HSWV account will be invoiced for the full year member registration and applicable full year class fees owed as soon as the funds have been released into their HSWV account.

Your family will be given provisional FFC member approval status pending receipt of payment from the HSWV. Payment from HSWV must be received no later than August 20, 2025. If for any reason that payment is denied and/or delayed, then you agree to pay in full the member registration and applicable full year class fees owed immediately unless other arrangements have been made with the FFC Treasurer. If you plan to use HSWV to pay your invoice, please email [email protected] immediately after registering to confirm your payment information.

*HSWV can only be applied to recipient student class fees. Non-HSWV recipient student's class fees in the same family are still owed on the payment schedule listed above.

**We do not issue refunds for any reason at any time. If you are using HSWV to pay for your member registration fee and class fees and you choose to withdraw for any reason, you will NOT be refunded. If you contact HSWV for them to refund you and they contact us to be refunded what they paid us we will hold the funds until you reimburse us out of your own pocket. The amount will be pro-rated based on when the withdrawal occurs during the calendar year.

FFC SCHOLARSHIP RECIPIENT:

By choosing the FFC Scholarship Recipient option above, you are certifying that you are an approved 25-26 FFC Scholarship Recipient and have received notification of such an award from the Family Fellowship Co-op Director, Stefanie Wibert. After your application is received and approved, your Statement of Account will be updated to reflect the scholarship award amount. You are still responsible for payment of all of your registered student's class fees on the payment schedule listed above.

Payment Options

$137.50 – Family Registration Fee (1st Installment due 03/31/25)
$137.50 – Family Registration Fee (2nd Installment due 10/01/25)